New CoC App takes stride into the future

New CoC App takes stride into the future

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By SAQCC Gas

Why you should be part of going live with the electronic CoC (South Africa only).

SAQCC Gas recently launched their Certificate of Conformity (CoC) application (app) on 1 March 2021. The revolutionary app has joined many in the digitisation of administration to streamline processes and is available to all practitioners through the Google Play App Store.

The South African Refrigeration & Air Conditioning Contractors Association (SARACCA) is featured on the app which means that members will be able to use the app to fill out CoC applications.

With the introduction of the application, this is the first step in phasing out of manual CoCs which is important for SARACCA members to take note of. The waves of the Covid-19 pandemic have intensified the need to introduce measures which allow the country to continue to run, and accommodating minimal contact.

The CoC app has been in the pipeline for some time, however the need to avoid delays sped up its inception. The app download is free, however every page of the CoC is R15. This amount excludes VAT.

The app is only available on Android for the time being and can be downloaded from the Google Play Store by searching ‘SAQCC Gas CoC’. The app is also not yet compatible with laptops but can be used on tablets and smartphones which meet the minimum requirements.

The minimum technical specs for the app to run successfully on an Android Tablet/Device is Android 5.1 or 6.1 and above with a minimum 3GB RAM, 16GB internal storage (ideally 32GB), online connectivity capability using 3G or 4G, and a back camera.

Steps to register on the app

Registering on the app requires new users to select the ‘not yet registered’ option, fill in their SARACCA license number as their registration ID, and South African ID or Passport number.

With the introduction of the application, this is the first step in phasing out of manual CoCs

If users utilise a Passport number, zeros must be added at the end of the number to make it 13 digits. After this, complete the steps which the app prompts you to.

Practitioners must note that the maximum number of CoCs one can purchase is 10 per person. Payments are made via EFT or a Pay Now option and are followed by tax invoices.

The CoC app becomes compulsory in August this year. Up until then, users are able to fill in manual CoCs. Unused paper based CoCs can be used until all are used up.

It is important that the switch to the online CoC system is done sooner rather than later. CoCs on the app can be saved and returned to at a later stage. The app allows for electronic signatures where clients (or proxy) must sign once installation is completed onsite.

The signing takes places after practitioners have filled out the owner’s details for the CoC.

The current SAQCC Gas Electronic CoC is applicable to member associations  South African Refrigeration & Air Conditioning Contractors Association (SARACCA) and others Liquefied Petroleum Gas Association of South Africa (LPGSA), Southern Africa Compressed Gases Association(SACGA), and Southern African Gas Association (SAGA).

For more information, view the video on the SAQCC Gas Youtube Channel at your convenience.